By submitting an inquiry or checking the box on our form you acknowledge that you have read, understand, and agree to the following Terms & Conditions.

1. Acceptance & Purpose

These Terms & Conditions govern initial inquiries, proposals, bookings and the provision of entertainment services offered by Whirlin’ Disc Sound (“WDS,” “we,” “us,” or “our”). Submitting an inquiry or checking the acceptance box does not itself create a confirmed booking or contract for services. Confirmed bookings require a signed agreement and payment of any required retainer/deposit.

2. Quotes, Proposals & Bookings

Any quote or proposal provided is based on information supplied and is valid for the period stated in the proposal.

A booking is confirmed only after a signed contract is returned by the client and the required retainer (or deposit) is received. Retainer and payment terms are specified in the booking agreement or proposal.

3. Deposits & Refunds

Deposit/retainer amounts and refund eligibility are described in your booking agreement. In most cases, deposits are non-refundable except as otherwise stated in the signed contract.

If a refund is approved, processing may take up to 14 business days.

4. Cancellations & Postponements

Cancellation or postponement policies are defined in the signed booking contract. Fees may apply if an event is cancelled or postponed. Please review the contract for specifics.

5. Changes to Event Details

Any material changes to the event (date, venue, start time, scope of services) must be communicated promptly. Changes may be accepted subject to availability, and additional fees may apply.

6. Substitution of Personnel & Suppliers

WDS reserves the right to substitute DJs, entertainers, or crew with personnel of equal experience and skill if necessary (illness, emergency, scheduling conflict). We maintain backup procedures and technologies to minimize disruption.

7. Client Responsibilities & Venue Access

The client must ensure WDS has reasonable access to the venue for load-in, sound check, and load-out as stated in the contract.

The client is responsible for coordinating with the venue and other vendors on event logistics, unless otherwise agreed.

8. Equipment, Damage & Loss

WDS provides equipment specified in the contract. The client is responsible for any damage to WDS equipment caused by event guests or venue staff beyond ordinary wear and tear. Replacement or repair costs may be charged.

9. Force Majeure

WDS is not liable for failure to perform due to events beyond our control (e.g., acts of God, severe weather, pandemics, government action, labor disputes, travel restrictions). In such events, we will attempt to reschedule or provide alternate solutions.

10. Limitation of Liability

Except where prohibited by law, WDS’s total liability is limited to the total amount paid by the client for the specific services at issue. Under no circumstances will WDS be liable for consequential, incidental, special, or punitive damages.

11. Indemnification

The client agrees to indemnify and hold WDS harmless from claims, damages, losses or expenses (including reasonable attorney’s fees) arising from the client’s breach of these Terms or negligence.

12. Intellectual Property

All music edits, custom mixes, and creative works created by WDS remain WDS property unless otherwise agreed in writing. The client is granted a limited license to use such materials for the event.

13. Marketing & Communications Consent (Calls, Texts & Emails)

By submitting this inquiry and checking the acceptance box, the client expressly consents to receive communications from Whirlin’ Disc Sound, including marketing, transactional, and appointment-related messages, via:

Telephone calls (including prerecorded or automated calls),

Text messages/SMS/MMS (including automated/text marketing), and

Email.

Details & opt-out: Message frequency varies. Message and data rates may apply. You may opt out of marketing messages at any time by replying “STOP” to a text, clicking the unsubscribe link in emails, or contacting us at [email address / phone number]. Opting out of marketing communications does not prevent WDS from sending transactional or booking-related messages (e.g., confirmations, invoices, timeline updates). If you are providing a phone number for someone else, you represent that you have permission to consent on their behalf.

14. Data & Privacy

Personal data collected through inquiries and bookings will be used in accordance with our Privacy Policy [link to Privacy Policy]. By submitting information you agree to the collection and use of your personal data as described in the Privacy Policy.

15. Third-Party Links & Services

WDS may use third-party services (payment processors, scheduling apps, streaming platforms). Use of such platforms is subject to the third party’s terms and not WDS’s responsibility.

16. Governing Law & Dispute Resolution

These Terms are governed by the laws of the State of New York (or insert your state). Any disputes will be resolved in the state or federal courts located in Erie County, New York (or your county), unless otherwise agreed in the signed booking contract.

17. Agreement & Acknowledgement

By checking the box on our inquiry form and submitting your information, you acknowledge that you have read, understood, and agree to these Terms & Conditions, and consent to communications as described above. For full service terms, please refer to your booking agreement if and when it is provided.

Contact:
Whirlin’ Disc Sound